Giving you the best chance to win etenders
Winning a tender is a collaborative effort and a valuable learning experience—but it doesn’t have to come with a hefty price tag.
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While some tender writers charge over $150 per hour, there’s no guarantee of success. We can hold your hand through the process give you your best chance to make your company tender ready at an affordable price.
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Tender opportunities come up all the time, why pay a very expensive lesson learning how to be prepared on your first attempt?
Submitting your first tender on eTenders can feel overwhelming. But before you dive in, ask yourself: Is your company truly ready?
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There are many potential pitfalls to watch out for.
For instance, did you know that some tenders specify a minimum turnover requirement? Or that certain tenders mandate a site visit before a set deadline?
Understanding these details upfront can make all the difference in your tendering success.
Why Many Company Tenders Fail
1. Overlook Required Documentation
Comprehensive documentation may seem tedious, but failing to provide essential details—such as turnover figures, references on official letterhead, or proof of similar services—can lead to immediate disqualification.
📌 Example: A tender submission was rejected for missing mandatory financial records and official references.
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2. Ignore Financial Requirements
If a tender specifies a minimum turnover, it’s not a suggestion—it’s a strict requirement. Submitting figures below the threshold or omitting them altogether will likely render your proposal non-compliant.
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📌 Example: A submission was deemed ineligible due to failure to meet the minimum turnover requirement of €300,000 in two of the past three years.
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3. Provide Vague or Insufficient Experience Details
A strong track record is key to winning tenders. Clearly outline your experience, including project scope, duration, and measurable outcomes. General descriptions without supporting evidence weaken your submission.
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📌 Example: A proposal was rejected due to insufficient details on past services and a lack of clarity regarding the Team Leader’s expertise.
4. Modify the Pricing Schedule
Tender documents come with predefined formats for a reason. Altering the pricing schedule—even with the best intentions—can render your submission invalid. Stick to the structure provided.
📌 Example: A tender was disqualified for making unauthorized amendments to the pricing schedule.
5. Overlook Selection Criteria
Selection criteria are not optional. Ensure you meet each requirement as outlined in the Request for Tenders. Submitting irrelevant or incomplete information can cost you the opportunity.
📌 Example: A submission was rejected for failing to align with the selection criteria due to missing required information.
6. Submit Incomplete or Incorrect Information
Accuracy and completeness are paramount. Ensure all forms are properly filled out, supporting documents are included, and all details are correct. A submission riddled with errors raises red flags.
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📌 Example: A proposal was turned down due to missing essential documents and inconsistencies in the provided information.
7. Learn from Previous Submissions
If you receive feedback on a previous tender, take it seriously. Ignoring constructive criticism often leads to repeated mistakes, reducing your chances of success in future applications.
📌 Example: A company repeatedly faced rejection after failing to address feedback from previous tender evaluations.
You are not ready to tender if your company has not done the following:
As a tender writer, I have a knack for transforming complex information into compelling proposals. However, there are certain essentials that even I can't create from thin air.
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To ensure your tender submission is complete and competitive, your team should be prepared with:
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CVs/Resumes for key leadership and employees involved in the tender
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A detailed organisational chart outlining company structure
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2-3 client references to demonstrate past performance
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Case studies showcasing successful client projects
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A Health and Safety Policy in line with industry standards
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Evidence of ISO certifications, if required
Having these documents readily available will streamline the tender process and enhance your chances of success.
Contact
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